It is the
personal appraisal time and managers all submitting their evaluation for this
year bonus consideration.
There is
one factor when rating the staff performance which I rate higher weightage
besides the person’s capability is their ability to Closing the Loop.
My
definition of closing a loop is when a person working in a system and start a
duty (either assigned or volunteered), he is able to complete the loop and
return the result and information back to the system. The ability to closing
the loop also make the person RELIABLE.
A simple
example would be when you use a public staples/glue and put it back to its original
location when done. Push back the chair after the meeting. To a medium task
such as someone ask you to pass a document to the other person, and you making
sure it is received by the receiver and informed the giver when it is done. To a
more complex, your team assigned you to make a dinner reservation, and you
called the restaurant and found out it is closed. And you informed the team
about the situation, or even go one step further to propose a new location,
which you already checked it is available.
Us Shinryo in
a construction line, closing the loop is even more difficult, when you duty is
more complex and the system is more complicated as the requirement to complete
a project required the cooperative of many parties. However, when you are given
a duty/goal, the first thing is to breakdown the goal into multiple tasks (How
to do this will be another topic for another day). By closing the loop of each
task, you will then achieve to complete the goal.
Also take
note closing the loop does not require you
to be an expert or a professional at all the tasks, it does not require to
solve all the problems, and fulfill all your promises all by yourself. There
are situations which are out of your control, problems or difficulties emerged
which you do not have the ability and resources to deal with. In this case, by
feedback to the system in time, you are closing the loop and reduce the risk
for the whole system.
When all
the team members develop this habit of closing the loop, a good team will
formed. All the team members are connected, all the tasks handled from one
handover to the next handover, a very effective action network will be form.
And it happens when you notice these 2 characteristics of closing the loop:
(1)
Stay unbroken (maintained
connected)
- When receive an information/task from the system, after the action taken, status must be informed back to the system – to the center and to the next knot for follow up. In short, feed back to the PM and to the next Person in charged.
(2)
Predictable
- Other people know to what extend you can handle the duty.
- Other people know where to find you and expect to find you there.
- Other people know when can find you. (Hence we often said those who are unreliable when they always take emergency leave on Monday or Friday).
Predictable does not means you have to have
great personal ability or knowledge. It means to let your co-workers
knows for certain to what extend you can perform the task.
A predictable/confirmed contribution from a
person is better than a person with great knowledge & ability but cannot
keep promises.
To be a reliable
person, you need to close the loop. Good news is ability to close a loop is
not borne. It can be trained and self-learned.
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Subscribe to my telegram channel @GG_Investment_Diary
or visit https://t.me/GG_Investment_Diary
Click here for more https://geamguanlin.blogspot.my



